---
title: Expense Account Settings for Vendor Orders - QuickBooks Online
description: Expense Account Settings for Vendor Orders - QuickBooks Online
---

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# Expense Account Settings for Vendor Orders - QuickBooks Online

## New vendor order settings let you assign default and category-specific expense accounts to streamline accounting sync with QuickBooks Online.

ServiceBox is rolling out a new feature designed to simplify your accounting processes by enabling more granular control over expense accounts, when creating vendor orders. This enhancement allows businesses to seamlessly integrate vendor orders into their accounting software.

### **Key Features Breakdown**

#### **Expense Account for New Items**

When creating new items through vendor orders in ServiceBox, users can now specify an expense account. This ensures that when vendor orders are transferred to the accounting software, ServiceBox also creates the corresponding items with the correct expense categorization.

#### **QuickBooks Online Settings**

For users utilizing QuickBooks Online, they can navigate to the Invoice Accounts section.

#### **Handling Inventory and Non-Inventory Items**

If inventory tracking is turned on, ServiceBox offers the ability to assign a specific expense account for inventory  items. This guarantees that when the item is created in both systems, the correct account is tagged in the accounting software.

[![](https://learn.getservicebox.com/hs-fs/hubfs/image-png-Jun-24-2026-10-02-17-0110-PM.png?width=661&height=328&name=image-png-Jun-24-2026-10-02-17-0110-PM.png)](https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/19133805703/original/UXG58uM5CEixmPd_73rlk9q1AJL_zpYGdg.png?1727111207)

 

If inventory tracking is disabled, the system defaults to non-inventory settings. This applies when the user doesn't wish to track inventory but still needs expense management.

[![](https://learn.getservicebox.com/hs-fs/hubfs/image-png-Jun-24-2026-10-03-58-2461-PM.png?width=649&height=283&name=image-png-Jun-24-2026-10-03-58-2461-PM.png)](https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/19133805779/original/6VYKykgBki8GWgGBdtCxDUGb4a8QSLrHGQ.png?1727111316)

 

#### **Non-Inventory Items:**

- ServiceBox now offers a dual setting in the vendor order tab to link the expense account for new non-inventory items if created in ServiceBox.
- **Expense Account for New Items:** This applies to all new items regardless of their categories. Users can select the appropriate account from a drop-down menu.

          ![](https://learn.getservicebox.com/hs-fs/hubfs/image-png-Jun-24-2026-10-08-01-4605-PM.png?width=633&height=374&name=image-png-Jun-24-2026-10-08-01-4605-PM.png)

#### **Category-Specific Expense Accounts**

- Users can now assign expense accounts based on item categories in their quotes, such as *Materials*, *Labor*, and *Other*. These categories align with how users organize their quotes in ServiceBox.
- If a category-based expense account is not selected, ServiceBox will default to the higher-level setting from the new items drop-down.

[![](https://learn.getservicebox.com/hs-fs/hubfs/image-png-Jun-24-2026-10-09-17-8142-PM.png?width=616&height=359&name=image-png-Jun-24-2026-10-09-17-8142-PM.png)](https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/19133806001/original/XO8f9C0VmXqb22xrNNK3dae5C6cYJBX36Q.png?1727111549)<https://s3.amazonaws.com/cdn.freshdesk.com/data/helpdesk/attachments/production/19133806143/original/Ntsav6tHBXcj9najUd9cmKS27dclY0mzTg.png?1727111701>

#### **Customization Flexibility**

This feature offers users two layers of customization:

- High-Level Control: Assign expense accounts for all new items.
- Granular Control: Assign expense accounts for each item category (Materials, Labor, etc.).

By offering both options, ServiceBox ensures that businesses have the flexibility to manage their accounting integrations according to their specific needs.

### **Need Help?**

If you have any questions or need support, please click the **Help** button in your ServiceBox account or email us at **support@getservicebox.com**.

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